Conference Badge Printing & On-Site Badge Printing

Industry standard printing stations can be set up on-site to service your attendees as they arrive. Zebra printers and scanners are available to rent, and work well for medium and large events.

Card/Badge printing stations can be set up to print badges, on-demand, as your attendees arrive. Card printers and scanners are available to rent and work well for medium and large events.

If you have a smaller event, printing attendee name badges using a Brother Badge Printer is a cost effective option and is quickly and easily deployed.

Pre-printing name badges using a Laser Printer is a cost effective option for small events. Avery badge sheets are available on Amazon.com and in most office supply stores.

Self-service stations let attendees print their own badges and check themselves in, which removes the queue at the registration desk and the staff cost that goes with it. An attendee looks themselves up by name, email address or confirmation code, confirms their registration on screen, and the badge prints in a few seconds.

Where you allow it, attendees can correct limited details on their own record before printing — a misspelled name, a job title, a company that changed since they registered — and the correction is written back to the event roster rather than scribbled on the badge. Badges printed at a self-service station carry the same QR code, barcode or RFID encoding as staffed stations, so the attendee is immediately ready for session check-in and exhibitor lead retrieval.

Stations run from the same roster as your event registration and on-site check-in, so a walk-up registration taken at the desk is available at the self-service station moments later.

Encoding is what turns a printed badge into the attendee's identifier for the rest of the event. The same badge can carry a QR code, a barcode and an RFID tag, and each one is tied to that attendee's roster record at the moment it is printed.

Once encoded, the badge is read by every other part of the platform: conference attendance tracking and session check-in, access control on ticketed sessions, CEU and continuing education credit tracking, attendee check-in at the door, and exhibitor lead retrieval at the booth. Nothing has to be issued to the attendee twice, and there is no second credential to lose.

Which encoding suits your event depends on how people will be read. QR codes and barcodes are scanned deliberately, one at a time, and cost nothing to print. RFID is read at a distance and in volume, so attendees walk through an entrance without stopping.