Contact

Exhibitor Lead Retrieval for Conferences & Trade Shows

Scanner rentals, mobile lead capture and real-time reporting for exhibitors

Scanners delivered, configured and supported on site, with on-demand scan reports and data exports.

Call For Details

Lead Retrieval can be provided directly to your event exhibitors. We offer pre-configured, dedicated industry standard Zebra Laser Scanners that perform rapid scanning in all conditions, including low-light environments. We also offer a Mobile App Version and a Lead Retrieval API option to meet your needs.

How Exhibitor Lead Retrieval Works

Lead retrieval replaces the bowl of business cards with a scan. It works in three steps:

  1. The exhibitor scans the attendee's badge. A rented handheld scanner or the exhibitor's own phone reads the QR code, barcode or RFID tag on the badge at the booth.
  2. The attendee's record is captured. The scan is matched to that attendee's registration record, time-stamped, and stored against the exhibitor who scanned it, along with any qualifiers or notes the booth staff add.
  3. The lead is available immediately. Exhibitors see their leads in reporting during the show, and can export them or pull them into a CRM through the API at any point — they do not wait until the event closes.

Exhibitors choose how they scan. A dedicated wireless scanner is rented for the show, pre-configured and delivered ready to use, which suits a busy stand with several staff. A mobile licence lets booth staff use their own phone instead, which is usually cheaper for a small team and means nothing to collect or return. Both capture identical data.

Qualifiers are set up before the show, product interest, buying timeframe, budget authority, whatever your exhibitors need, and booth staff tap them as they scan, with free-text notes as well. Leads are available on demand during the event: an exhibitor can pull the morning's scans over lunch, export them in standard formats, or have them delivered straight into Salesforce or Marketo through our documented lead retrieval API.

 
Mobile device with scanner on screen

Trade Show Lead Retrieval Scanner Rental

Exhibitors scan the same badge produced by conference badge printing, so no second credential is issued. Trade show lead retrieval scanner rental is the simplest option for an exhibitor: dedicated wireless lead retrieval scanners are pre-configured for your show and delivered ready to go. Each of the dedicated scanners will deliver your scan data to the Positive Proximity servers, and actively prepare reports and data exports for you that you can access at any time.

 
Mobile device and smart phone with scanner application on screen

Mobile Lead Capture on an Exhibitor's Own Device

Scanners can be rented for the show as part of our conference scanner rental. If an exhibitor prefers to use their own mobile device, we offer a mobile app option. This license will collect all of the same lead retrieval data, and will provide you with the same level of reports and exports.

 
Excel Analytics Export

Real-Time Lead Reporting, Exports & CRM API

Data is collected by the Positive Proximity platform and is available, on-demand, to your exhibitors. The scan data is available online at any time during and after your event.

 
Attendee Path Analytics

Exhibitor Floor Traffic & Attendee Path Analytics

Positive Proximity's IntelliTrak® makes detailed attendee location tracking possible. Lead Retrieval scans performed by your Exhibitors also provide additional scan points which add a level of location data throughout the event. This makes additional location analytics and exhibit hall heat maps possible.

 
Common questions about exhibitor lead retrieval
What is exhibitor lead retrieval?

Lead retrieval lets exhibitors capture an attendee's contact details by scanning their badge at the booth, instead of collecting business cards. Every scan is time-stamped and attributed to the exhibitor who took it, and can carry qualifiers and notes, so the follow-up list is ready before the stand is packed down.

How does trade show lead retrieval work?

The exhibitor scans the QR code, barcode or RFID tag on the attendee's badge. The scan is matched to that attendee's registration record and stored against the exhibitor, and the lead appears in their reporting straight away, ready to export or send to a CRM.

Can exhibitors use their own phones?

Yes. A mobile licence lets booth staff use their own device instead of renting a scanner, which is usually cheaper for a small team and means no hardware to collect or return. It captures the same data and produces the same reports and exports as a dedicated scanner.

Can exhibitors download leads during the show?

Yes. Leads are available on demand, during and after the event, so an exhibitor can pull the morning's scans over lunch and start following up before the show closes. There is no end-of-event wait and no request to submit.

Can lead retrieval data integrate with a CRM?

Yes. Leads can be exported in standard formats or pulled directly through the lead retrieval API, and we provide documented API access for Salesforce and Marketo integrations so scans reach the exhibitor's own systems without manual re-keying.

Can exhibitors add notes or lead qualifiers?

Yes. Qualifiers are set up before the show — product interest, buying timeframe, budget authority, whatever your exhibitors need — and booth staff tap them as they scan, with free-text notes as well. The qualifiers come through on the exports and through the API, so leads arrive scored rather than as a flat list of names.

Summary
  • Dedicate Lead Retrieval Scanners
  • Mobile App Lead Retrieval Licenses
  • Online Access to Reports and Scan Exports
  • Self-Managed Lead Qualifiers
  • Bulk Pricing Options Available
  • Exhibitor Self Service Tools
  • Lead Retrieval API
  • Redundant Scan Data Backup